Staff Clock-In System for Pubs, Restaurants & Hospitality
Hospitality runs on shift work, part-timers and seasonal hires — exactly the team shape that per-head software punishes. InstaClock tracks every shift, break and bit of overtime for one price per venue, no matter how big your rota gets at Christmas.
- No per-user fees
- Clock in from any phone
- GPS & photo verification
- Payroll-ready exports
No card required for the trial · No per-user fees · Cancel anytime
Sound familiar?
The clock-in headaches hospitality, pubs & restaurants know too well
Split shifts, late finishes and breaks that are fiddly to total
High staff turnover meaning constant onboarding and offboarding
Seasonal spikes that send per-head software bills soaring
Wage disputes over 'what time did you actually leave?'
Built for the job
The features that matter most for your team
Clock in from any phone
Staff clock in and out from their own phone, a shared tablet kiosk, or a computer. No hardware to buy, no fobs to lose.
Automatic timesheets
Hours, breaks and overtime are totalled automatically. Approve a week in seconds instead of adding up paper sheets.
No per-user fees
Each site includes an allowance of 25 staff, pooled across your estate rather than counted site by site. We charge for premises, never per person.
Tamper-proof audit trail
Every clock-in, edit and approval is logged with a timestamp — the records you need if a wage dispute ever arises.
Why per-site pricing suits hospitality, pubs & restaurants
Hospitality teams balloon for summer and the festive season. With per-employee apps, every seasonal hire adds to the bill. InstaClock charges per venue, not per person, and the staff allowance is pooled across your venues — so the Christmas rota costs nothing extra.
Accurate break and overtime tracking plus a timestamped audit trail help you stay on the right side of working-time and minimum-wage rules during busy periods.
Your savings
One price per site, whatever your rota looks like
| Team size | Typical per-seat app | InstaClock | You save |
|---|---|---|---|
| 3 staff | ~£12/mo | £19.99/mo | About the same |
| 6 staff | ~£24/mo | £19.99/mo | Save ~£48/yr |
| 10 staff | ~£40/mo | £19.99/mo | Save ~£240/yr |
| 20 staff | ~£80/mo | £19.99/mo | Save ~£720/yr |
| 50 staff | ~£200/mo | £19.99/mo | Save ~£2,160/yr |
Per-seat figure assumes a representative £4/employee/month, for a single site on our £19.99 +VAT plan. The bigger your team, the more per-site pricing saves.
Figures are for one site on the £19.99 +VAT plan, which includes an allowance of 25 staff. Running multiple sites? The rate per site drops as you add them, and each site adds to the pooled allowance.
FAQ
Hospitality, Pubs & Restaurants clock-in questions
Does it handle split shifts and breaks?
Yes. InstaClock records split shifts, paid and unpaid breaks, and overtime, totalling everything automatically so a busy week's timesheet is ready to approve in seconds.
Is it good for seasonal and part-time staff?
Ideal. Because you pay per venue rather than per person, you can add your entire summer or Christmas rota without the bill changing. The staff allowance is pooled across your venues, and archiving a seasonal leaver frees their place straight away.
Can staff clock in on a shared tablet behind the bar?
Yes. Use a shared tablet or till as a kiosk so staff clock in and out on arrival, with optional photo verification to keep it honest.