Clock your staff in for £19.99/month— however many you employ
A done-for-you clock-in and timesheet system for UK small businesses. Staff clock in from their phone, hours add up automatically, and payroll is ready in seconds. One flat price for unlimited staff — no per-employee fees.
- Unlimited employees
- Clock in from any phone
- GPS & photo verification
- Payroll-ready exports
No card required for the trial · Unlimited staff · Cancel anytime
Everything included
A complete clock-in system, set up for you
No hardware to buy, no per-seat fees. Everything below is included in the flat monthly price.
Clock in from any phone
Staff clock in and out from their own phone, a shared tablet kiosk, or a computer. No hardware to buy, no fobs to lose.
GPS & geofencing
See exactly where each clock-in happened. Optional geofencing stops staff clocking in before they reach the job site.
Photo verification
Optional selfie on clock-in ends 'buddy punching' — no more staff clocking in for each other.
Automatic timesheets
Hours, breaks and overtime are totalled automatically. Approve a week in seconds instead of adding up paper sheets.
Payroll-ready exports
Export approved hours to CSV or PDF for your accountant or payroll software. Built around UK working-time rules.
Unlimited employees
Add 3 staff or 300 — the price never changes. No per-seat fees, no surprise bills when you hire.
Late & no-show alerts
Get a notification when someone hasn't clocked in for their shift, so you can act before the day starts.
Tamper-proof audit trail
Every clock-in, edit and approval is logged with a timestamp — the records you need if a wage dispute ever arises.
Flat vs per-seat
Most clock-in apps charge per employee. We don't.
Per-head pricing means your bill climbs every time you hire. InstaClock is a flat £19.99/month — predictable, whatever your headcount.
| Provider | Pricing | Model | Notes |
|---|---|---|---|
| InstaClockBest value | £19.99/mo flat | Flat | Unlimited staff. Done-for-you setup. 10-day free trial. |
| TimeKeeper | £4 +VAT / employee | Per seat | 30 staff ≈ £120 +VAT per month. |
| QuickBooks Time | £6 / user + £16 base | Per seat | 30 staff ≈ £190 per month. |
| Deputy | ~$6 / user (free ≤100 shifts) | Per seat / freemium | Free tier capped at 100 shifts a month. |
| When I Work | ~$2.50 / employee | Per seat | Time tracking and scheduling billed per seat. |
| Connecteam | Free ≤10, then per plan | Per seat / freemium | ~$29/mo for up to 30 users on paid tiers. |
Competitor pricing is indicative, gathered from public pricing pages (June 2026), and may change. USD figures shown where providers price in dollars.
Your savings
The bigger your team, the more you save
From around six employees up, flat pricing beats per-seat — and it keeps the bill the same as you grow.
| Team size | Typical per-seat app | InstaClock | You save |
|---|---|---|---|
| 3 staff | ~£12/mo | £19.99/mo | About the same |
| 6 staff | ~£24/mo | £19.99/mo | Save ~£48/yr |
| 10 staff | ~£40/mo | £19.99/mo | Save ~£240/yr |
| 20 staff | ~£80/mo | £19.99/mo | Save ~£720/yr |
| 50 staff | ~£200/mo | £19.99/mo | Save ~£2,160/yr |
Per-seat figure assumes a representative £4/employee/month. The bigger your team, the more flat pricing saves.
Done-for-you
Up and running in days, not weeks
We set the whole thing up for you — sites, shifts, staff and break rules. You just approve hours.
Tell us about your team
A 60-second form: how many staff, where they work, and whether you need GPS or a fixed kiosk.
We set it up for you
We build your clock-in system, add your staff, and configure sites, shifts and break rules. Done-for-you — no setup work for you.
Staff start clocking in
Your team clocks in from their phones or a shared device on day one. We train them with a one-page guide.
Approve & export
Review the week, approve hours in a couple of taps, and export a payroll-ready timesheet. That's it.
Built for your trade
Clock-in tuned to how your industry works
Construction & Trades
Crews move between sites, hours are logged on scraps of paper, and Friday afternoon disappears into adding up timesheets.
See construction clock-inCare Homes & Domiciliary Care
Care runs around the clock, rotas change constantly, and accurate attendance records matter for both payroll and inspection.
See care clock-inHospitality, Pubs & Restaurants
Hospitality runs on shift work, part-timers and seasonal hires — exactly the team shape that per-head software punishes.
See hospitality clock-inFAQ
Staff clock-in questions, answered
How much does a staff clock-in system cost in the UK?
Most UK clock-in apps charge per employee — typically £2.50 to £6 per person per month, so a team of 20 costs £50–£120/month. InstaClock is a flat £19.99/month for unlimited staff, with no per-employee fees and a 10-day free trial.
Is there a free staff clock-in system?
Some apps (Clockify, Jibble, Deputy's free tier) offer free plans, but they cap users, shifts or features and you set everything up yourself. InstaClock includes a 10-day free trial with no card required, then a flat £19.99/month for unlimited staff — and we set it all up for you.
Do staff need special hardware to clock in?
No. Staff clock in from their own phone, a shared tablet used as a kiosk, or any computer. There are no fobs, card readers or terminals to buy — everything runs in the browser.
How does it stop staff clocking in for each other?
InstaClock supports optional photo (selfie) verification and GPS/geofencing on clock-in. A timestamped photo and location for each punch makes 'buddy punching' easy to spot and stops it in practice.
Can I export hours to my payroll or accountant?
Yes. Approved hours export to CSV or PDF, with breaks and overtime already totalled, ready for your accountant or payroll software. The records follow UK working-time conventions.
Does the price really not change as I hire more staff?
Correct. InstaClock is a flat £19.99/month whether you have 3 employees or 300. Per-seat competitors get more expensive every time you hire — flat pricing means a predictable bill.
Is my staff clock-in data secure and GDPR-compliant?
Yes. Data is hosted in the UK with encryption in transit and a tamper-proof audit trail of every clock-in, edit and approval. You own your data and can export or delete it at any time, in line with UK GDPR.
Can I cancel anytime?
Yes. There's no contract and no buy-out fee. Cancel anytime — you keep your exported timesheets.