Simple, flat pricing
One price. Unlimited staff.
No per-employee fees, no setup costs, no contract. The bill never changes as you grow.
Staff Clock-In System
£19.99
per month · unlimited staff
- Clock in from any phone or shared tablet kiosk
- GPS and geofencing
- Photo (selfie) verification
- Automatic timesheets with break and overtime totals
- Payroll-ready CSV/PDF export
- Unlimited employees on a flat price
- Late and no-show alerts
- Tamper-proof audit trail
- Done-for-you setup + 10-day free trial
No card required for the trial · Cancel anytime
Flat vs per-seat
How clock-in pricing actually adds up
Most UK clock-in apps bill per employee, so the more you hire the more you pay. Here's how the main options compare.
| Provider | Pricing | Model | Notes |
|---|---|---|---|
| InstaClockBest value | £19.99/mo flat | Flat | Unlimited staff. Done-for-you setup. 10-day free trial. |
| TimeKeeper | £4 +VAT / employee | Per seat | 30 staff ≈ £120 +VAT per month. |
| QuickBooks Time | £6 / user + £16 base | Per seat | 30 staff ≈ £190 per month. |
| Deputy | ~$6 / user (free ≤100 shifts) | Per seat / freemium | Free tier capped at 100 shifts a month. |
| When I Work | ~$2.50 / employee | Per seat | Time tracking and scheduling billed per seat. |
| Connecteam | Free ≤10, then per plan | Per seat / freemium | ~$29/mo for up to 30 users on paid tiers. |
Competitor pricing is indicative, gathered from public pricing pages (June 2026), and may change. USD figures shown where providers price in dollars.
Your savings
What you'd pay per-seat vs flat
| Team size | Typical per-seat app | InstaClock | You save |
|---|---|---|---|
| 3 staff | ~£12/mo | £19.99/mo | About the same |
| 6 staff | ~£24/mo | £19.99/mo | Save ~£48/yr |
| 10 staff | ~£40/mo | £19.99/mo | Save ~£240/yr |
| 20 staff | ~£80/mo | £19.99/mo | Save ~£720/yr |
| 50 staff | ~£200/mo | £19.99/mo | Save ~£2,160/yr |
Per-seat figure assumes a representative £4/employee/month. The bigger your team, the more flat pricing saves.
Pricing FAQ
Common pricing questions
How much does a staff clock-in system cost in the UK?
Most UK clock-in apps charge per employee — typically £2.50 to £6 per person per month, so a team of 20 costs £50–£120/month. InstaClock is a flat £19.99/month for unlimited staff, with no per-employee fees and a 10-day free trial.
Is there a free staff clock-in system?
Some apps (Clockify, Jibble, Deputy's free tier) offer free plans, but they cap users, shifts or features and you set everything up yourself. InstaClock includes a 10-day free trial with no card required, then a flat £19.99/month for unlimited staff — and we set it all up for you.
Does the price really not change as I hire more staff?
Correct. InstaClock is a flat £19.99/month whether you have 3 employees or 300. Per-seat competitors get more expensive every time you hire — flat pricing means a predictable bill.
Can I cancel anytime?
Yes. There's no contract and no buy-out fee. Cancel anytime — you keep your exported timesheets.